Scheduling | Video Conferencing | Newcastle University
The Zoom video conferencing platform has multiple ways you can create a Zoom meeting with additional scheduling features. Use these how-to articles to learn more about scheduling meeting options, available meeting templates and participant registration. Joining a Zoom test meeting. Scheduling meetings. Scheduling recurring meetings. Jun 30, · With your meeting now scheduled, you can access, view, and manage your meeting from the Zoom desktop client or mobile app. Click / tap Meetings menu button to access the menu settings. Click / tap the meeting to access and manage the meeting. From here, click Start (tap Start Meeting on mobile) to initiate the meeting. Joining a Zoom test meeting. Scheduling meetings. Scheduling recurring meetings. Scheduling a meeting with registration. Where to find the meeting invitation text. Using Personal Meeting ID (PMI) Enabling and adding a co-host. Designating an alternative host. Pre-assigning participants to breakout rooms.
How to schedule a zoom meeting uk
Phrasing is slightly different on the mobile version. Use the Calendar radio buttons to select the calendar you wish to schedule your meeting to. On your mobile device, tap the Add to Calendar toggle to enable or disable scheduling your meeting via the default calendar you use on your mobile device. If you did not choose to add this meeting to a calendar, skip to step Depending on the calendar option you chose, you will be prompted to sign into that calendar application.
For our example, we scheduled using Google Calendar. A browser will open that prompts you to sign into your Google account.
Sign in via the correct Google account. For Google Calendar, you advance to the calendar event creation screen. Here, you create the calendar event for the Zoom meeting you are scheduling. You are creating a Google Calendar event within the Google Calendar app. This is not being scheduled within the Zoom app.
That means that adjustments made here do not actually affect the scheduled Zoom meeting, but how the event is scheduled in the calendar. Use the calendar app event creation screen to set the event details.
Set the date and time of the calendar event, add a notification and set how far in advance of the meeting the reminder is sent, and customize your meeting event invitation message. Add guests and modify the guest permissions for the event, and click Save when done. With your meeting now scheduled, you can access, view, and manage your meeting from the Zoom desktop client or mobile app.
From here, click Start tap Start Meeting on mobile to initiate the meeting. Click Copy invitation to copy the invitation message. You can then paste this message into an instant messaging service or send directly to an attendee to invite them.
Click Delete tap Delete Meeting on mobile to delete the meeting and cancel it for all invitees. To invite participants on mobile, tap Add Invitees. You can then select invitees and send invitations. No matter what version of Zoom you are using desktop, mobile, or browser , meetings are assigned a Meeting ID and password. You can share this Meeting ID and password with invitees, and they will be able to input these credentials on any version of the Zoom app to join the meeting.
The Copy Invitation button available on the desktop and browser clients copies an automated invitation message to your clipboard. You can then paste this invitation into an email, a text message, an instant messaging system, or virtually any other messaging software to quickly and conveniently send them a meeting invitation. You can often customize the message using the messaging service you use to send invitations.
To invite attendees using this automated message via the mobile app, the process is slightly different. With this copied, you can paste the message into any messaging app on your mobile device, and send it to invitees. You can also make adjustments to the message before sending it. You can highlight and copy the invitation link itself. You can send this to any invitee as you would any other message, via email, a text, an instant messaging system, or essentially any other means.
This invite link can be pasted in the address bar of a browser, and will lead users directly to the meeting room, where they will be prompted to join. On desktop, invitees will be able to join via the desktop or browser client by clicking the URL link. On mobile, they will be able to join via the mobile app by tapping the URL link. Tap the Meetings menu button to access your list of meetings. Tap the meeting from the list to view and manage the scheduled meeting.
Tap Add Invitees , and then tap to choose the method to send invitations. After selecting a method, you will be taken to that app on your mobile device to complete the message. An automated message will generate so that you can easily, quickly, and conveniently send invites. If you want, you can customize the message via the messaging tool you are using.
We designed Zoom for on-the-fly, fast collaboration. See the image on the right? What a snap! Open your Zoom application and log in. Then fill out the scheduler with the options below. Many of these you can set to a default in your Account Settings at zoom. You can also schedule your meetings through the web at zoom. Then click the Schedule button to finish.
Zoom – IT Services, University of York
If prompted by your browser, select the option to Open Zoom. If prompted, sign in with your University username and password. Leave the tab open. Go back to Google Calendar. After adding Zoom as the conferencing option to an event, select Log in. This should automatically sign you in. Follow the prompts requesting access to your Zoom account and select Authorize.
Zoom is now connected to your Google Calendar and can be selected for conferencing. Recommendations for hosting a meeting If you’re hosting a meeting, there are some settings you need to familiarise yourself with to prevent unwanted participants from disrupting your meeting.
Data protection The University has contractual agreements with Zoom for secure and compliant data processing and storage. For example: Notify participants verbally that the meeting will be recorded, for what purpose, and how and with whom this will be shared Restrict access to the recording to the intended audience Manage storage, archiving and deletion in line with agreed retention schedules videos should not be kept beyond their useful purpose It may not always be appropriate to record meetings, eg because of the sensitivity of the discussions or because individuals have objected to a recording taking place.
Fault management Zoom provide a status page indicating any known faults with their services: Zoom Service Status If you are experiencing a fault with Zoom please submit a support ticket. Service Standards. Zoom provide a status page indicating any known faults with their services: Zoom Service Status If you are experiencing a fault with Zoom please submit a support ticket.
Select Join and your meeting will start. From an Email Invitation. Select the Zoom link shared with you through email. Select Launch application. If required, this will install the Zoom app on your computer. After the Zoom app is installed, your meeting will start.
Waiting rooms Waiting rooms can be used to manage your participants in Zoom, ensuring only those that you wish are allowed to attend a meeting. Schedule a meeting in the Zoom app, using the steps listed above. Under the Security section, ensure that the Waiting Room tick box is selected. Screen Sharing Whilst in a Zoom meeting you can share any content from your computer or device with participants.
Manage Participant Whilst in a Zoom meeting you can manage the participants attending the meeting. Hover over a participant and select More to bring up the following options: Chat: Speak directly to the chosen participant Video Make Host Put in Waiting Room Remove Visit the Zoom support webpages more information on managing participants in a meeting.
Start and stop recordings Manage in-meeting security features Admit participants from the waiting room Manage participants including muting microphones or lowering hands Share their screen Start and manage breakout rooms if both the host and co-host are using Zoom 5.
Select the Participants icon the meeting options at the bottom of the screen to display the participants list. Hover over the name of the desired co-host and select the More option. Select Make Co-host from the menu that appears. Alternative Hosts. Alternative hosts can be designated when scheduling or editing a meeting see above for scheduling meeting instructions : Web portal: Scroll to the bottom of the page and locate the Alternative Hosts field.
You can then add the email addresses of the required alternative hosts. Zoom app: Alternative Hosts can be found within the Advanced Options section of the scheduler when using the Zoom app.
Meeting Security Recording Meetings. Notify participants that the meeting will be recorded and how and with whom this will be shared. If attendees do not want to be recorded, they have a prompt before the recordings starts where they can choose to agree to or leave the meeting. Hosts can restrict access to the recording to the intended audience. Manage storage, archiving and deletion in line with agreed retention schedules. Zoom recordings in Panopto. Meeting Usage Data.
Display names You are unable to change your Zoom display name permanently. Enable participants to change their display name in Zoom meetings. Log into Zoom. Under Personal i n the left-hand menu, click on Settings. Under the Meeting tab , scroll to the option Allow participants to rename themselves and toggle this to on. Changing your name in a meeting.
Select Zoom Video Conferencing from the menu. Scroll down and click Save and display. You will be presented with an overview of the meetings in your Zoom account. Click Schedule a New Meeting. Name your meeting using the Topic field, adjust the start date, time, and duration of the session. If you are scheduling a series of sessions, tick Recurring meeting to reveal additional settings. Using Recurrence , set the frequency of the meeting. Then adjust how often the meeting should repeat and set the day s of the week.
You can also set the schedule to run until a specified date, or after a specific number of occurrences. When scheduling a session from within QMplus, only students who are enrolled on your module will have access to the joining link.
However, if additional security is required, or you have concerns about the access link being shared with others, you can tick Registration to restrict entry to specific Zoom accounts. More information on user registration is available on this page. In the drop-down menu, select whether your camera should be activated or switched off, or alternatively whether you only want to share your screen.
While video and audio conferences can sometimes occur spontaneously, they are often scheduled ahead of time. Video conferences significantly facilitate the modern workday. But regular virtual meetings can also lead to a certain degree of exhaustion for all participants. Zoom fatigue , as the phenomenon has been called, also occurs with Zoom alternatives , and poses a challenge when it comes to mastering our everyday, digital working lives. Using your registered Zoom account, you can of course also join Zoom meetings that have been created by other users.
As previously mentioned, you can also join a meeting without your own Zoom account. Professional or private, for many people Zoom is the preferred software for video conferencing. There are many reasons to change your Zoom background. You might want to change your background to keep your surroundings more private, or to make your office seem a little snazzier! The popular video conferencing software Zoom offers many ways to customize your Zoom background.